Job Description
Description:
Position Title: Administrative Assistant
Reports to: Operations Manager
Location: Washington D.C.
Employment Status: Full-Time
Work Schedule: Monday-Friday, 8:00am-5:00pm
FLSA Status: Non-Exempt
Position Summary: Aldevra LLC is currently seeking a qualified Administrative Assistant to support the U.S. Agency for Global Media in Washington, D.C. The Administrative Assistant is responsible for managing the day-to-day operation of over 700,000 square feet of office space. This includes, building operations and services, parking program, printing and mail services, and safety and health program.
This position is contingent upon contract award.
DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
- Provide facilities help desk support and first point of contact for customer queries and concerns.
- Complete assignments accurately and in a timely manner on or ahead of scheduled due dates.
- Respond to queries and service requests received by phone, email, and in person.
- Create, assign, and monitor service requests in Ivanti Service Manager.
- Follow up with customers, facilities team, property management, and contract service providers as needed to ensure any problems are resolved.
- Create and update documents and spreadsheets such as contact lists, duty rosters, staff assignments, parking permit log, requisitions, and invoice payment forms.
- Send, receive, and distribute incoming and outgoing mail and packages.
- Maintain office supply inventories and submit office supply requests.
- Maintain filing system.
- Make copies and scan documents.
- Schedule meetings and assist with special events.
- Coordinate office equipment maintenance.
- Assist with distributing parking permits.
- Help maintain safety equipment and first aid stations.
- Other duties as assigned by the Contracting Officer Representative (COR) and Facilities Director.
About Us
Aldevra was formed in 2009 by current President & CEO Rodney Marshall. Mr. Marshall is a U.S. Marine Corps veteran and minority entrepreneur. Over the last decade, Aldevra has successfully performed federal and state government contracts for multiple agencies throughout the U.S. and overseas. Recent awards include:
- 2022 Michigan 50 Companies to Watch
- Great Place to Work Certified™ 2020-2023
- 2024 Military Friendly® Employer (including Spouse), Brand, Supplier Diversity Program, and Company
- 2020 SBA Region 5 Small Business Prime Contractor of the Year
- Army Partnership for Youth Success (PaYS) Partner #911
- 2018, 2019, 2020 Inc. 5000 list of fastest-growing privately owned businesses in the U.S.
- 2020, 2021, and 2023 HIRE Vets Medallion Award Recipient
- 2020 Vets100 list of fastest-growing veteran-owned businesses in the U.S.
- 2019 Vet50 list of fastest-growing veteran-owned businesses in the U.S.
- 2023 Vets Indexes 3 Star Employer
- Michigan Veteran Friendly Employer (Silver Status)
- Michigan Veteran Connector Certified
- Military Spouse Employment Partnership (MSEP)
More information is available at aldevra.com.
Requirements:
Security Requirements:
- Obtain a government ID badge.
This position requires passing an extensive background check.
Qualifications:
- Must possess a High School Diploma or equivalent.
- Must have 5 years’ experience as an Administrative Assistant, General Clerk III, or equivalent.
- Must possess strong skills with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams) and Adobe Acrobat.
- Must have experience using Ivanti Service Manager or equivalent.
- Must be resourceful, show initiative and skill to function in a demanding environment.
- Valid driver's license.
- Excellent verbal communication skills and telephone manner.
- Excellent and accurate written communication.
- Excellent attention to detail; accurate data entry.
- Customer Focused and team-oriented work ethic.
- Able to multi-task efficiently and accurately, focusing on quality.
Veterans and Military Spouses are encouraged to apply.
We offer you a generous benefits package including:
- Medical, Dental and Vision
- Short Term and Long-Term Disability
- Life Insurance
- Paid Time Off
- Employee 401(k) with company match
- Professional Team Environment
Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristic protected by law.