Job Description
Job Description:\n\nPayroll Analyst The Payroll Analyst will precisely execute the ongoing processes for payroll operations, as well as optimizing quality and effectiveness of payroll operations and Systems. They will maintain and support business applications used for Payroll operations. This position will support ongoing responsibilities including the oversight of federal and state payroll compliance laws, the coordination of payroll tax administration, processing payroll, payroll tax preparation and deductions and adjustments and working closely with business Client partners to resolve payroll issues. As our Payroll Analyst, you will oversee the entire Payroll Department, including the Payroll Supervisor and Payroll Processors. You will learn to process payroll under our system; however, you will not normally process payroll on a routine basis. Instead, you will become a mid-level director of our company, overseeing payroll and payroll tax laws, compliance, accounts receivables / credit and collections of payroll invoices due from multiple outsourcing clients. You will also become involved in the following. Your Duties and Responsibilities: Payroll, Payroll Tax, Deductions & Garnishments Compliance:Direct contact / liaison between our important clients and our accounting and payroll departments.Analyze client-employer problems and issues as they arise. Ask appropriate follow-up questions to try to determine the root cause of sensitive client problems. Take into account all fact-based information available to provide meaningful suggestions/solutions.Support Texas, Arizona and New Mexico payroll activity including vendor support through phone, email. Consult with Corporate Controller or local Ownership when necessary.Directly responsible for oversight of payroll deduction processing including taxes, benefit deductions, garnishments and leave pay administration, billing and credit and collections of accounts.Independently research all applicable payroll (Wage & Hour, Fair Labor Standards Act, Davis-Bacon Act for Certified Payroll, federal and state mandated paid time off, (FMLA, New Mexico Sick Leave, etc.) as well as associated payroll tax, section 125 benefit deductions and garnishment compliance issues and provide direction to client employers and employees.Also maintain current compliance laws and regulations (through research and documentation) regarding payroll tax on bonus and wait-staff tip calculations, paid and unpaid time-off / leave rules. Avoid penalties and fines!Maintain professional and systems technical payroll knowledge, including new laws via self-directed learning / webinars / seminars, and through review of professional publications establishing personal networks, and participating in professional organizations.Understand and maintain payroll internal controls ensuring proper rules, policies, and procedures are applied to entire payroll activities.Partner with payroll vendor services, group insurance and workers compensation carriers, drug testing firms, Third-Party administrators, COBRA / ERISA compliance to ensure compliance with federal, state and local regulations.Utilizes reporting tools to validate data and provide analysis to clients. Must understand how our fully integrated Payroll system interfaces with other departments (such as, Finance, Human Resources/HRIS, Risk Management Accounting and Finance, HRIS) and works proactively with these functional areas on escalating any issues to other teams as necessary.Develop new and implement improved processes and worksheets to ensure accurate collection, calculation, and entering of payroll data.Analyze payroll processes to review, evaluate, develop, and implement new processes to expedite procedures and improve quality.Analyze all payroll deduction reports to insure proper and timely distributions are processed and distributed.Individually maintain, review, update, and/or create ongoing training documentation based on changes to process and procedures.Mentor and train new team members on current payroll processes and procedures.Other duties as deemed necessary by the Accounting Manager/Analyst Client Employer Billing, Credit and Collections:Set-up and Initiate ACH debits for clients to reimburse payroll, taxes, deductions and fees.Scan and send PEO invoices + standard payroll reports to all clients weekly or bi-weekly.Set-up all new employees and client employers into HRIS with their respective demographics, paid time off (PTO) allocation, W-2 information, direct deposit / banking information, garnishments, group health insurance deductions, workers comp codes, (Double and Triple check for accuracy -Garbage in, garbage out. – you are responsible).Company’s direct liaison with clients with payroll-related questions. Respond to / follow-up on all client questions to insure timely and professional resolution to any/all payroll issues.Analyze aging on client’s account weekly to determine collection strategies. Meet with Owner weekly to discuss delinquent client accounts. Be prepared to discuss outcome of low-key collection calls to any client that has not reimbursed (previously funded) payroll costs (above) timely; potentially recommend outside funding vendors that might be able to assist client with cash-flow issues. Keep all PEO accounts current or refer them to senior management for other consideration.Prepare and make daily bank deposits of all A/R, including receiving and posting all client ACH deposits weekly.Process and document Credit Card payments from clients.Reconcile client “invoices scanned” to “invoices produced”. Insure weekly/bi-weekly payment reconciliation.Reconcile monthly Group Insurance Carrier invoices & compare amount due with employee premiums deducted.Master all payroll and billing / invoice posting entries into the system.Track, prepare and Provide Accounting Manager, HR Director and Owner with errors report from previous week. Analyze and discuss payroll errors in an early Monday morning each week. General Accounting, Preparation of Quarterly Tax ReportsPrepare weekly reconciliation of pay hours (for hourly employees) to billed hours.Prepare Quarterly SUTA Tax worksheets to verify appropriate tax paid to numbers produced in computer system.Provide a list per client of all employees who worked in current quarter, that did not work in previous quarter.Ensure Accounting Manager / Analyst has all payroll tax data collected / necessary to prepare and file quarterly 941s.Assist Accounting Manager in December of each year with preparing, filing and mailing W-2s (and W-3) timely.Assist Accounting Manager and preparing annual 1099. Essential Requirements of the Position:Bachelor’s degree in accounting from an accredited US university or college preferred. A degree in finance, human resources, information technology, business or mathematics acceptable if you are also formally designated as a Certified Payroll Professional. Experienced payroll professional with 5+ years of payroll and payroll administration with 2 years’ experience in timely preparing and filing payroll tax. Strong understanding of federal and state compensation and wage laws, as well as handling compliant garnishment and benefits administration.Well-rounded working knowledge of accounting principles and practices as well as applicable federal, state and local payroll compliance rules and laws. Analytical / critical thinking skills plus effective decision-making & problem resolution skills at a business leadership level. Ability to collaborate, consult and partner with management, as well as work effectively in a team environment.Technical Skills: Must be highly proficient in sophisticated computer database & accounting and HRIS application systems. GreatPlains, Think Ware, Darwin and DNet experience preferred.Advanced or Expert level in Excel VLOOKUP and Pivot Tables important for HRIS data-base systems / query-building and creating or refining multiple system-provided payroll reports.Ability to provide an exceptionally high level of client/customer service / maintain complete confidentiality with colleagues, employees and employer clients. This is not a place for gossip. Must have the ability to multi-task, act with a very high sense of urgency and competence and produce timely results.Demonstrated ability to research, document, learn, coach, train and develop others. Must have excellent interpersonal and communication skills, (writing, reading and speaking) in English and Spanish, at a management level. Who Are We? Been doing this line of work, right here in the Great Southwest, since 1974......over 50 years of stable, highly recognized brand name growth and success! Over 50 years, we estimate that we have written approximately 8.5 million payroll checks, one at a time! Clients outsource their human resources to our licensed and highly respected PEO (Professional Employer Organization) which provides an integrated and cost-effective solution to providing the management, administration and ancillary services of a wide range of human resource services including payroll and payroll tax administration, employee benefits, risk and safety management, workers’ compensation, claims management and unemployment claims handling. Unfortunately, today, most small and medium sized business owners do not have the necessary budget to hire additional professional staff with adequate training, knowledge or experience in human resources, payroll, accounting and payroll tax skills; as well as a professional backgrounds in safety, risk management and/or employee benefits programs to meet the demands of being a progressive employer. Our PEO staff focus 100% of our time on the business of your business, such as managing your existing human capital/ Human Resources. Our PEO provides critical assistance with employer compliance, which also helps protect the client from costly litigation. Our PEO provides tax savings, operational cost savings, as well as time savings by handling many routine and redundant tasks and government compliance paperwork that does not generate a cent of revenue for any business. This enables the business Owner (or his management team) to focus their time on the real reason a businessperson starts his or her own business in the first place.....To do what they do best, to focus 100% of their time and energy on their core business competency and grow their bottom line. Today, we are seeking a well-trained Payroll Accountant / Analyst that has a well-rounded background, work history in Payroll, Payroll tax compliance that can ensure quality, error-free payroll week after week. Come join our success in helping others to achieve the success they desire! Why Work for Us?If you are seeking a rewarding career that allows you to help others; well, this may be it! We have many employees and client businesses around Texas, New Mexico. Your job allows plenty of opportunity for you to make an impact on the same people that depend so heavily on you....so, let’s do it! This is your payroll department...run with it!Are you looking for professional development, growth and advancement? You got it! As we grow, we want you to grow with us.You want a culture that promotes work-life balance? Our employees enjoy generous paid time off, as well as Fortune 500 Company health benefits below.So, come and grow with our team. It will be the best decision you will make!Work for a brand name company you can trust and respect! We have over 50 years of Human Resources Outsourcing right her in El Paso / Las Cruces – Serving clients located all over New Mexico, Arizona and Texas. Come join our success!Compare the cost of living in your city to El Paso. low housing & living, utility costs.2 hours away from skiing in the Rockies (Ruidoso). Swim in your pool during the morning, ski in the Rockies in the afternoon!Best people live in El Paso - very low crime. Yes, we have the border, but they end up moving to your city!Historic Culture - very little rain / minimal snowfall annually in the city of about 850,000 residents.Great public schools, some of the best football in the country!We were top 150 largest Hispanic owned / locally owned/ woman owned and operated PEO in the country.five generations of your local family know our reputation - we have probably worked with one of your family members before, and, still going strong! What You’ll Get from Us:Health, dental and vision insurance coveragePaid Personal Time (PTO)7 days of paid holidays401(k) plan availableShort-Term and Long-Term disability coverage offered, (provides income replacement for illness or injury)$10,000 Company paid term life Insurance – with the option to purchase supplemental coverage.Employee Discounts through Perks at WorkCommunity involvement and opportunities to give back.Annual bonus eligibility is determined by how well the company is growing / how well you are growing with us.Advancement Opportunity to Accounting Department Manager, Perhaps Corporate Controller after proving self.Your opinion is important. Talk to us, we will listen!We provide some of the best specialized training in the PEO industry. We hope you will provide great service to our clients and pass your advanced training on to our staff employees. Compensation: The salary range provided on this listing ($55,000 to $75,000) is a salary range recommended by Zip Recruiter. Status: Exempt Salaried (Professional / General) Your actual compensation will be determined based on your education, experience, professional & technical experience in Payroll Administration / Payroll Tax preparation and filing, and how thorough your working knowledge of Payroll compliance rules, regulations and laws at the federal, state and local level and knowledge and skill in Accounting, Systems and Excel/Report writing. For more information or to arrange an immediate interview (if qualified) please send your resume directly to Martha@dmDickason.com or call Martha at (915) 433-0815 or (915) 532-1981\n\nCompany Description:\n\nBusinesses today need help in managing increasingly complex related matters, costs and litigation from HR issues such as personnel management, Employee Group Health Benefits, risk management, safety awareness programs, workers' compensation claims, payroll and payroll tax compliance and unemployment insurance claims. \n\nSo, American businesses are undergoing fundamental changes in human resource management, and the PEO industry is one response to Employer's demands. Our full-service HR team does not depend on just ONE HR Specialist to "guess" at handling these on-going complex back-office problems. Instead, we provide our clients with a well-seasoned team of HR experts /specialists in each of their fields of specialty that actually know how to handle the complex HR problems and issues that come our way! And the best part is that the support of our entire team of experts is generally about the same cost as the cost of
Company Description
Businesses today need help in managing increasingly complex related matters, costs and litigation from HR issues such as personnel management, Employee Group Health Benefits, risk management, safety awareness programs, workers' compensation claims, payroll and payroll tax compliance and unemployment insurance claims. \r\n\r\nSo, American businesses are undergoing fundamental changes in human resource management, and the PEO industry is one response to Employer's demands. Our full-service HR team does not depend on just ONE HR Specialist to "guess" at handling these on-going complex back-office problems. Instead, we provide our clients with a well-seasoned team of HR experts /specialists in each of their fields of specialty that actually know how to handle the complex HR problems and issues that come our way! And the best part is that the support of our entire team of experts is generally about the same cost as the cost of one HR Manager. We share our costs of hiring experts for your team among many clients and thousands of employees so the real cost to each client employer is generally less than the cost of hiring just one HR Manager with limited experience.\r\n \r\n Think about it. As business continues to grow, many employers do not have the necessary human resource training, knowledge of employment regulatory compliance, or backgrounds in risk management, workers' compensation, Safety and/or employee benefits, payroll processing, Unemployment Claims, and HR administration to meet the demands of being a single employer.\r\n\r\n Few, if any, small to medium sized businesses can afford full-time specialized staff Managers to handle these important responsibilities. By shifting some of these duties and responsibilities to our HR Outsourcing team of Specialists in these areas, our clients can now dedicate more time to concentrate on the more important revenue-producing side of its operations without having to spend all that time watching their back! (Most employers get into business to make money....to perform work that they enjoy......not to spend a majority of their week overwhelmed with routine government compliance issues). Smart employers turn this “stuff” over to dmDickason Staff Leasing / HR Company....Been doing it for over 50 years!\r\n\r\nSo, come join our team. \r\n\r\nFor more than 20 years, we have been a part of this $216 Billion PEO industry, helping our area’s leading employers solve their unique human capital challenges. We go the extra mile to develop long-term relationships and build strong co-employment partnerships with each Client we serve. We are a results-focused Human Resourcing outsourcing Company committed to helping our clients solve any HR issue, big or small.