The Job Network

Executive Assistant

companyHarford Community College
locationWashington, DC 20037, USA
PublishedPublished: 1/21/2023

The Executive Assistant, under general direction, performs varied, complex, and confidential administrative and office support to the Vice President for Human Resources, Risk and Compliance and to the entire division as needed and requested. This position prepares, maintains, and administers complex administrative reports, budgets, contracts, and records (both electronic and paper) in accordance with departmental and college procedures; conducts research and provides briefings of results, serves as liaison between the executive and internal and external constituencies at all levels of the College and other organizations; and is required to maintain the highest degrees of integrity and trust.

Duties include, but are not limited to:

  • Performing initial contract evaluation to ensure all documents necessary to complete a review are included, ensuring accurate terms and conditions are incorporated, and coordinating further reviews as necessary. Independently researching applicable regulations, policies, and guidance documents for contract management issues. Maintaining contractual records and documentation. Coordinating department budget tracking and reconciliation processes, including creating and processing contracts, agreements, invoices, and requisitions, and developing budget reports as needed. Drafting, editing, revising, proofing, and routing a variety of documents including policies, reports, highly confidential correspondence, memoranda, contracts, and proposals ranging from routine to complex. Developing meeting agendas, attending meetings, and taking notes. Assisting with special events and meeting logistics Developing and implementing processes to increase efficiency, including systems and process changes; specifically, assisting with developing a contract management system for reporting and tracking start/end dates, renewals, terminations, contract compliance issues, and contract terminations completions. Performing other duties as assigned by the supervisor.

This is an exempt, professional staff position and includes a comprehensive benefits package offering medical, dental and vision coverage; generous paid time off; tuition assistance; and retirement savings.

Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.

As associate degree and three to five years of experience providing administrative support to leadership personnel are required, to include: 

  • experience preparing for and reporting on senior/board-level meetings, from agenda to minutes experience drafting and monitoring budgets experience editing Web pages experience handling sensitive material and maintaining confidentiality

Other requirements include advanced skills and proficiency using Office 365 software, including Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams; experience managing Outlook calendars; experience with Adobe Acrobat and AdobeSign; experience using other digital applications, including work order systems and room schedulers; the ability to learn new technology programs; and demonstrated ability to assist in planning and executing special events.

Applicants must have excellent communication skills, including the ability and confidence to interact with internal and external customers at all levels of an organization with the highest degree of discretion and confidentiality, and the ability to think critically and be an effective problem-solver.

A bachelor’s degree; general Human Resources knowledge/coursework or previous Human Resources work experience; and previous experience with budgets and contract administration/contract law are preferred.

Apply online by February 12, 2023. 

Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer that values, embraces, and supports diversity in the College community.

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