The Job Network

Senior Specialist, Meeting Planning (Hybrid)

locationNewark, NJ 07102, USA
PublishedPublished: 1/29/2023
Full Time

List job requirements, skills set, and years of experience:   

  • Minimum of eight (8) years prior corporate meeting and conference planning experience.
  • Possess extensive understanding of hospitality industry, how it operates, how it is organized and how to manage through the system efficiently and effectively. 
  • Understanding of the Insurance and Financial Services and IRS regulations as they relate to meetings and conferences a plus. 
  • The successful candidate must have a proven track record in the following areas:
    • Management and development of all logistical components associated with meetings and conferences.
    • On-site leadership of meetings and conferences.
    • Evaluation and procurement of outside resources within budget.
    • Domestic and international destination knowledge.
    • Development and ongoing management of meeting/conference budgets and reconciliation.
    • Negotiation of complex vendor agreements.
    • Collaboration with teams in the development and delivery of meetings and conferences.
    • Ability to cultivate strong relationships with key business partners and vendors.
    • Persuasive communication skills and ability to exercise diplomacy consistently.
    • Strong organization and time management skills; ability to remain flexible and prioritize effectively; capacity to manage multiple priorities meeting deadlines and responding to changing priorities.
  • The successful candidate must have demonstrated the following competencies:
    • Judgment and problem-solving skills to resolve unique and/or unanticipated problems.
    • Work strategically to negotiate and leverage spend.
    • Effective verbal and written communications.
    • Maintain composure and professionalism during stressful situations.
    • Creativity and effective strategic thinking.  Ability to “think outside the box” and be a change agent.
    • Initiative, strong work ethic and ownership of work.
    • High ethical standards; ability to maintain integrity in questionable situations. 
    • Ability to make sound decisions.
    • Team player, but able to work independently with limited direct supervision.
  • Actively involved in the meetings/hospitality profession, with established professional relationships with vendors.
  • Certified Meeting Professional (CMP) strongly preferred, with the expectation that the successful candidate will need to obtain this designation within 18 months.
  • Personal computer skills including proficiency in Word, Excel and PowerPoint.
  • Working knowledge of Cvent or other online meeting management applications a plus, with the expectation the successful candidate will complete training within two months and mastery of the system within six months.
  • Flexibility to work additional hours when needed. 
  • Travel required.  Weekend and holiday travel will be necessary at times.
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